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HOA Software Guide
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HOA Software Pricing Is More Than the Monthly Plan

Public entry prices can help a board or management company screen options, but a useful comparison includes setup, the per-unit or per-community model, payment-processing rates, mailing and add-on services, integrations, contract terms and the internal cost of switching systems.

Current pricing visibility

These labels summarize what was visible on vendor-owned pages when checked. They are not quotes and may exclude annual billing requirements, setup or optional products.

SoftwareVisible pricing signalBest fitSource
Vantaca logoVantaca
Custom quoteCommunity association management companies running multi-community portfolios that want configurable, workflow-driven back-office automation.Vendor page ↗
CINC Systems logoCINC Systems
Custom quoteProfessional community association management companies running multi-association portfolios that need accounting, integrated banking and resident engagement in one platform.Vendor page ↗
Enumerate logoEnumerate
Custom quote (from $500/mo)Established management companies and larger self-managed associations that want accounting, payments, and resident engagement in one connected platform.Vendor page ↗
PayHOA logoPayHOA
From $49/mo (annual)Self-managed small-to-midsize HOAs and volunteer boards that want dues, payments and accounting in one affordable platform.Vendor page ↗
FRONTSTEPS logoFRONTSTEPS
Custom quoteGrowing community management companies running multi-association portfolios that want back-office accounting, resident engagement, payments, and gated-community access on one integrated platform.Vendor page ↗
Buildium logoBuildium
Custom quote (from $62/mo)Community association management companies and larger self-managed HOAs that want deep property accounting alongside violations, payments, and homeowner/board portals in one platform.Vendor page ↗
AppFolio logoAppFolio
Custom quoteHOA and condo management companies running association portfolios who want community management inside a broader property-management platform with AI-assisted automation.Vendor page ↗
TownSq logoTownSq
From $90/mo (to 300 units)HOAs and community management companies that want a resident engagement app (communication, payments, requests, ARC/violations) layered on top of association operations, from a single self-managed board up to multi-community portfolios.Vendor page ↗
Condo Control logoCondo Control
Custom quoteCondo and HOA communities — both self-managed volunteer boards and property management companies — that want an all-in-one platform covering communication, payments, violations, amenity booking, and visitor/security management.Vendor page ↗
Smartwebs logoSmartwebs
Custom quoteHOA management companies and self-managed associations that want violations, architectural review, and accounting on one platformVendor page ↗
HOA Express logoHOA Express
Free plan; paid from $15/moSmall, self-managed HOAs and neighborhood associations that need a simple community website with resident communication and online dues collection.Vendor page ↗

PayHOA's from-$49/mo and Enumerate's ~$500/mo minimum are taken from their public pricing pages, checked July 16, 2026. Vantaca, CINC Systems and FRONTSTEPS publish no pricing and require a demo and custom quote. Confirm billing frequency, unit tiers and included services directly with the vendor.

What every written quote should include

Pricing model and unit count

Ask whether pricing is per unit (per door), per community, per active user or a flat plan tier — and where the price breaks fall. Self-managed boards usually pay by the number of units in one association; management companies negotiate across a portfolio. Confirm the annual-billing requirement and whether a per-unit rate has a monthly minimum.

Setup and data migration

Request a scoped line item for account configuration, chart-of-accounts setup, owner and unit imports, opening balances, prior-year financials, document libraries and training. Define what the vendor will not migrate, and whether historical ledger detail comes across or only balances.

Payments and processing

Separate the software subscription from payment-processing economics: ACH and card rates, e-check fees, who absorbs them (association or homeowner), payout timing and any lockbox or bank-integration charges. A lower plan can still cost more once dues volume runs through it.

Mailing, add-ons and integrations

List printed-mail and USPS statement runs, bookkeeping or financial services, bank-feed connections, resident-portal messaging (text/email/voice) and API access. Ask which are native, which require partners and which carry a separate contract or per-item fee.

Contract and exit terms

Document term length, renewal notice, one-time implementation fees, annual increases, data-export format and how long the association's financial records stay accessible after cancellation — the board, not the vendor, owns that data.

Use a three-year cost model. Compare year one, which often includes setup and migration, with steady-state years two and three. Include per-unit growth and the board's or manager's own administration time.

Ten pricing questions for demos

  1. Is pricing per unit, per community or a flat plan, and what is the annual minimum?
  2. How many board members, managers and homeowner accounts are included?
  3. Which features shown today require a higher tier or add-on?
  4. What does setup and migration include in writing?
  5. What historical financials, documents and ledger detail can be migrated?
  6. What are the ACH, card and e-check processing rates, and who pays them?
  7. Are printed-mail statements, bookkeeping and API export included or extra?
  8. What happens to the per-unit price as the association adds units?
  9. What is the renewal increase policy?
  10. What complete data export can we obtain before signing?

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